Use Keyboard Shortcuts to Copy and Paste

If you ever need to copy a lot of text in QuickBooks, you can save yourself a severe case of carpal tunnel syndrome by using the CTRL+O (copy) and CTRL+V (paste) keyboard shortcuts. As you are probably aware, the "right-click" mouse feature to quickly access coping and pasting of highlighted text common to most windows based programs is not available in any of the most recent QuickBooks versions. After highlighting text you must move the mouse up to the Edit menu and select copy. Then after positioning the cursor in the target field, you must once again move the mouse to the Edit menu and select paste.

You can accomplish copying of text easier and faster by highlighting the text and then pressing the letter O while at the same time holding down the CTRL key. Then when you are ready to paste the text in the target field, simply hold down the CTRL key again and press the letter V. If you have an accounts payable or journal entry that is being distributed to several accounts, this comes in handy for copying the memo field to explain the entry.

To save even more time when you are copying the same text to several fields, once you have the highlighted text selected for copying with the CTRL+O command, you can just keep using the CTRL+V paste function without having to recopy the original text.